Arranging schedules for any size group of employees takes a lot of time out of the busy day of any manager. If there are two or three shifts of workers to be coordinated, it is even more challenging. Tracking schedule changes for even a small workforce using paper, whiteboard or even a spreadsheet can prove to be a daunting and error prone task. Employee scheduling software can solve the problem.As any manager knows, wasting time is wasting money. Profits are negatively impacted when too many employees are on the schedule. Employees become unable to handle the volume if too few are scheduled. Additionally being understaffed will most definitely impact the quality of service that business provides to its customers. The software makes such decisions automatically or can assist the manager every step of the way.Such a program does everything a manager can do and at a speed above his or her capabilities. A database is developed to track vacation and sick days for each employee and save those records. The payroll can be calculated and prepared based on those records.Availability includes simple record keeping programs and more complicated ones that can track vacation requests, healthcare costs and manufacturing or distribution details. It facilitates easier gathering of information needed each year at tax time.Many businesses do employee evaluations and the record of each worker can be added to the database. If bonuses are given out, this is a quick way to determine who deserves what. It may also contribute to major decisions on who to promote and who to let go.Additional benefits include implementation of ways to respond to weather conditions for a business that does outdoors work, for example a lawn service or construction company. Use of company vehicles in an economical way and keeping administrative costs to a bare minimum is easily accomplished.Many employee scheduling systems have the capability to incorporate a module with mobile capabilities. During deliveries or sales calls, employees can be quickly contacted for any exchange of information or emergency. When a meeting or sales call is cancelled, this can avoid wasting time driving to the location for the meeting and all the way back to the home office without making contact.A scheduling software that integrates with company’s bookkeeping software such as QuickBooks will provide an additional bonus by automating client invoicing and employee payroll processes.Few scheduling solutions on the market also offer integrated electronic visit verification (EVV) functionality that allows employees to clock in and out when they start and end their shifts. Integrated EVV system greatly reduces the time it takes to reconcile employee time sheets and allows business to invoice their clients faster.

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